Summary of Nominations Process
The PTO Board nomination process is designed to ensure a transparent, inclusive, and fair selection of board positions. Each year, the Nominating Committee announces open positions and invites the Sinclair community to submit nominations (or self-nominate) within a designated timeframe. The nomination form can be found below.
Nominees are reviewed by the committee based on their interest, relevant experience, and commitment to supporting the PTO’s mission. The Committee will contact candidates to discuss role responsibilities and interest before finalizing a recommended slate.
The proposed slate of officers is shared with PTO members in advance of the election. Voting takes place at a scheduled general meeting, where members have the opportunity to approve the slate or nominate additional candidates from the floor, in accordance with the organization’s bylaws.
Any questions email nominations@sinclairpto.org
| What is the Nominating Committee? | The duty of this committee is to find the best candidate for each of the elected positions. They accept nominations, review each applicant, and select one candidate for each office. The nominating committee presents a slate of officers to the PTO membership for consideration and election. At the election meeting, the slate can be adopted as presented, or additional nominations can be made from the floor. |
| Who is eligible to be an officer? | – A parent of a Sinclair student – Sinclair faculty or staff member – President nominee must have previously served in a board role |
| Which positions are elected? | The PTO consists of officers and committee chairs. Officers are elected by the membership, and committee chairs are appointed by the newly elected officers. |
| Key Dates | – Nominations Open – March 4 – Nominations Close – April 8 – Slate Presented – May 8 – Elections – May 15 at the PTO General Meeting |
Positions open for nomination are listed below
President: Serve as leader and key contact for the PTO; preside at all PTO meetings; ex-officio member of most committees; appoint chairpersons for special committees; coordinate the work of the officers and committees so that the PTO’s objectives can be met.
VP, Fundraising: The Vice President of Fundraising is responsible for planning, organizing, and overseeing all fundraising efforts such as Auction and Boosterthon that support school programs, events, and enrichment opportunities.
• Lead and coordinate all fundraising events and campaigns throughout the school year
• Recruit, organize, and support fundraising committee chairs and volunteers
• Work closely with the PTO President, Treasurer, and school administration to ensure financial goals are met
• Oversee event timelines, marketing efforts, logistics, and vendor relationships
• Develop/maintain relationships with local business partnerships
VP, Programs: The Vice President of Programs is responsible for planning, coordinating, and overseeing PTO-sponsored programs and events that enrich the educational experience of students and strengthen the school community such as enrichment, cultural arts, beautification, fall fest, pumpkin patch and teacher appreciation.
• Coordinate educational, cultural, family engagement, and student enrichment activities
• Recruit, organize, and support program chairs and event volunteers
• Work closely with the PTO President, school administration, and staff to ensure programs align with school goals and policies
• Oversee event logistics including scheduling, space coordination, vendors, and supplies
Secretary: Keep the minutes of all general and executive board meetings; be responsible for correspondence; maintain master documents and records of the PTO.
Treasurer: The treasurer shall receive all funds of the organization, keep an accurate record of receipts and expenditures, and pay out funds in accordance with the approval of the executive board. He or she will present a financial statement at every meeting and at other times of the year when requested by the executive board and make a full report at the end of the year.
Assistant Treasurer: This person is the main back up to the Treasurer and helps to ensure checks and balances are kept. The Assistant Treasurer should be prepared to cover meetings when the PTO Treasurer is absent. Required to attend monthly meetings. This is a yearly position. It is assumed after one year this person would assume the role of Treasurer.
PTO Nomination Form